Statutes of the Association for General and Applied Microbiology e.V. (VAAM)

§ 1 Name, seat, purpose
1. The Association for General and Applied Microbiology is based in Göttingen. After entry in the register of associations, it shall bear the addition e. V.
2. The association has the task of intensifying scientific communication between microbiologists working in research, teaching and practice and interested scientists from neighbouring disciplines, as well as promoting the training of young professional colleagues, in particular by awarding doctoral and research prizes. At least one conference with a scientific programme is held annually, at which the active participation of students is supported by travel grants.
3. The association pursues exclusively and directly charitable purposes within the meaning of the "tax-privileged purposes" section of the German Tax Code. It is selflessly active. It does not primarily pursue its own economic purposes. Income and assets may only be used for this charitable purpose. No person may be favoured by expenses that are alien to the purpose of the association or by disproportionately high remuneration.
4. The financial year is the calendar year.
§ 2 Members
1. The Association has:
a) Ordinary members
b) Student members
c) Associate members
d) Honorary membersAs a rule, only ordinary members can hold an office on the Executive Committee or Advisory Board.
2. Ordinary members of the Association can become anyone who has completed an academic degree or a degree from a university of applied sciences and is prepared to support the purpose of the Association. Admission is decided by a competent person appointed by the Executive Committee.
3. As student members can be admitted: Students of biology and neighbouring disciplines as well as, upon justified application, technical staff in the field of microbiology who are in a further education phase. Admission is decided by a competent person appointed by the Presidium.
4. Legal entities that support the aims of the Association may become associate members. The application for admission must be submitted to the Presidium, which also decides on admission.
5. Membership expires - except in the case of death - by resignation at the end of the year if the declaration is received by the secretariat or the office at least three months in advance. It also expires if membership fees are not paid by at least one year, provided that reminders have been sent without result. Membership is also terminated by expulsion. The Executive Committee may decide to expel a member upon justified request if the member has violated the Articles of Association or damaged the reputation of the Association. The decision must be confirmed by the Advisory Board in order to become effective. Before expulsion, the member concerned must be given the opportunity to make a statement.
§ 3 Presidium
1. The Executive Committee within the meaning of § 26 BGB consists of a maximum of five persons, namely firstly the President, secondly the 1st Vice-President, thirdly the 2nd Vice-President, fourthly the Secretary, fifthly the Treasurer. The last two offices can be held by one person, who then only has one vote. As a rule, the office of 2nd Vice President is held by the current President. The President has the casting vote in the event of a tie. The President, the 1st Vice President, the Secretary and the Treasurer are elected by the General Assembly for a term of two years. Re-election is permitted, but only once in immediate succession as President. The Executive Board submits a proposal to the General Assembly for the election of the Executive Committee. Further proposals for the election of the Executive Committee may also be made by members. Each of these proposals must be signed by at least 10 members.
2. The Association is represented in and out of court by the President or the Treasurer. Both are authorised to represent the Association alone. The power of representation may be restricted or extended by resolution of the General Meeting, but may also be extended to other members of the Executive Committee. The management authorisation only extends to actions that are part of normal business transactions.
3. The President chairs the meetings of the Presidium, the Executive Board and the General Meeting. If he is unable to do so, he is represented by a Vice-President.
4. The Treasurer collects the members' contributions, manages the assets and submits an annual report to the General Assembly.
5. The Presidium determines the contributions of associated members; the Presidium may also grant reductions in previously defined cases.
6. Meetings are generally organised by the local specialist representatives. The Presidium may also commission individual members of the Association to organise conferences.
§ 4 Advisory Board and Executive Board
1. The Executive Board consists of the Presidium and the Advisory Board.
2. The Advisory Board consists of six members of the Association who represent different specialisations in microbiology.
3. The members of the Advisory Board are proposed by the Executive Board or by members and elected in writing by the General Assembly for a term of four years.
4. If there are special reasons, the Presidium may appoint up to three further persons to the Advisory Board and decide whether they should also have voting rights in addition to their seat. Membership of the Association is not required for appointment. The elected spokespersons of the existing specialist groups or their representatives are invited to the meetings of the Executive Board. The Executive Board shall regulate voting rights in advance.
5. The Executive Board shall decide on matters reserved for it by the Articles of Association and submitted by the Executive Committee, subject to the rights of the General Assembly of Members specified in §§ 5 and 6. Its duties include in particular
a) approving the budget for the coming year
b) authorising extraordinary expenditure
c) determining the time and place of meetingsen
d) appointing the auditors.
The Executive Board meets at least once a year upon written invitation. The Board of Directors is quorate if half of the votes provided for in the Articles of Association are represented. It passes its resolutions by a simple majority of votes. In the event of a tie, the President has the casting vote. In urgent cases, the President may call for a written vote of the Board of Directors with two weeks' notice. Half of all votes cast in accordance with the Articles of Association are required for a resolution to be passed. Minutes shall be taken of the Executive Board's proceedings and signed by the President and the secretary.
§ 5 General Meeting
1. The Association shall generally hold an annual general meeting, which may be combined with a conference. The place and time shall be determined by the Executive Board. The invitation to the General Meeting shall be issued by the Secretary in consultation with the President, announcing the agenda at least 4 weeks in advance in the members' magazine or in electronic or written form.
2. All members of the Association are entitled to participate in the General Meeting. Each member present has one vote. The General Meeting decides on motions by a simple majority of votes. In the event of a tie, the President has the casting vote.
3. The General Assembly receives the report of the Executive Committee, elects the Executive Board and decides on the awarding of honorary membership. It decides on the contributions of ordinary and student members.
4. The General Assembly of Members may decide to levy contributions for temporary special expenses.
5. Minutes must be taken of the resolutions of the General Assembly of Members, which must be signed by the Chairman of the General Assembly of Members and the keeper of the minutes.
§6 Rules of Procedure
1. The articles of association may be supplemented by rules of procedure. The provisions of the rules of procedure may not contradict the Articles of Association.
2. The rules of procedure shall be adopted by the General Meeting by a simple majority; the General Meeting shall decide by a simple majority on amendments to be tabled either by the Executive Board or by a group of at least ten members.
§ 7 Amendment of the Articles of Association and dissolution
1. Amendments to the Articles of Association require a resolution of the General Meeting, which must be passed by a two-thirds majority of the members present. The dissolution of the Association requires a majority of four-fifths of all members of the Association.
2. In the event of the dissolution or cancellation of the Association or the discontinuation of its previous purpose, its assets shall be transferred to a public corporation or a corporation specially recognised as a tax-privileged entity, which shall use them for the purpose stated in § 1. The decision on this shall be made by the Executive Committee after obtaining the consent of the responsible tax office. 
Changes registered on 16 July 2013 by the Göttingen Local Court.